Weekend Planning Template
I told my wife I wouldn’t drink tonight. Besides, I got a big day tomorrow. …actually a pretty nice little Saturday. We’re gonna go to Home Depot. Yeah, buy some wallpaper; maybe get some flooring, stuff like that. Maybe Bed Bath & Beyond, I don’t know. I don’t know if we’ll have enough time.
– Will Ferrell as “Frank the Tank” (Old School)
I’ve been away from blogging for a while, and it’s been a long time since I posted any new content. I figured I would ease back into things with another simple template…
This one is aimed at simplifying your weekend planning process. I know we all have our various systems for managing our tasks and to-do lists, but for those of you have who have spouses or significant others, you may find that your task management systems are not really compatible. (Read, “My wife isn’t into GTD, productivity apps, or nerdy web sites”.) In addition to that, you may both have some pretty ambitious (and potentially conflicting) plans going into the weekend. Since we have young kids, we can’t just each run off in our own directions and do as we please. I have found that sitting down with my wife at the kitchen table on Friday night after the kids are in bed and sketching out a plan for the weekend can alleviate a lot of stress and avoid some major conflicts. This gives us a chance to let each other know what our expectations are for the weekend, what we would like to accomplish, and where we need help/time.
The best medium for this for us seems to be good ole pen and paper. To speed things along, I’ve created the template shown here. I keep a small stack of these printed (double-sided) in the kitchen. The front side of the template contains a simple task list arranged into columns. Each task row has a space to indicate status (see key at the top of the page), a space to indicate priority (A/B/C), and a space for the task itself. To fill in this page, I would recommend first carrying forward the tasks from the previous weekend that were not completed. After that, you can brainstorm a list of new tasks and add them here.
You can use the two columns in several ways: You can have each person list their tasks in one of the columns, or you can use the columns to allocate tasks to a certain day, or you can just use the second column as an overflow for the first column. If you don’t want to bother with the ABC priority, you can use that space for the initials of the person who owns the task, or you can use that space to allocate a task to a certain day (e.g. Sa, Su).
The backside is for your rough weekend plan. I would first recommend filling in the hard time commitments here, such as doctors’ appointments, birthday parties, etc. If there are commitments that happen at the same time every weekend (e.g. lunch, dinner, religious services), you may want to add them to the template. Once you have the hard commitments covered, you can start to fill in blocks of time for the high-priority tasks from the first page. Once the weekend is full, stop… Do not over-commit yourselves! I would also recommend filling out the backside in pencil since things change over the course of the weekend.